Privacy in Microsoft Entra

The Microsoft Entra Admin Center overview provides quick insights, actionable recommendations, and interactive learning modules.

In this way, Entra ID can be used optimally and data protection in the organization can be strengthened in the long term.

• ARTICLE – Admin Center Overview

Managing user permissions and guest access requires a balance between ease of use, security, and GDPR compliance.

The following recommendations should be observed for the optimal configuration:

• Restricted Rights:
  Normal users have limited rights and cannot, for example, make app registrations in the Entra ID portal.
• No creation of test tenants:
  Without special permission, users are not allowed to create test tenants to prevent unwanted escalation of access rights.
• Restriction for security groups:
  The ability to create security groups is limited to what is necessary to create a controlled and clear environment.
• Guest User Access:
  Guest users only gain access to the extent that they cannot gain insight into user or object properties in the Entra portal.
• Exclusive Administrator Access:
  The MS365 administration portals are only accessible to administrators.
• External Users:
  Guests are only allowed to have limited visibility into their own directory items. Inviting additional guests should be limited to administrators or selected groups.

These settings achieve an optimal balance between usability and security, and keep the organization protected from unauthorized access while meeting GDPR requirements.

Effective controls are essential when managing groups in Microsoft Entra to ensure security and privacy. Recommended actions include:

• Limitation of group creation:
  Only admins are allowed to create security or Microsoft 365 groups. This prevents the uncontrolled spread of groups and the associated risks.
  
• Administrative control:
  Centralized management and maintenance of groups by administrators allows for accurate monitoring and approval of group memberships, especially when sensitive data is accessed.
  
• Membership verification:
  Regular checks of the member lists by administrators ensure that only authorized persons have access to confidential data.
  
• Security Guidelines:
  Binding guidelines for group management are established and regular training courses on security and data protection are carried out.

Implementing these measures minimizes the risk of unauthorized access and guarantees compliance with the GDPR. Structured group management is indispensable for the sustainable protection of sensitive information.

Effective management of device settings in Microsoft Entra Effective management of device settings in Microsoft Entra contributes significantly to security and GDPR compliance. Important aspects are:

• Device registration:
  Clear criteria regulate who is allowed to register devices. Registration is limited to necessary devices and users to minimize risks.
  
• Multi-factor authentication (MFA):
  MFA is enabled for all device enrollments and provides an additional layer of security.
  
• Device limit per user:
  An upper limit is set for the number of devices that can be registered.
  
• Device compatibility and security standards:
  All devices must meet the organization’s security and compliance standards.
  
• Device Enrollment Guidelines:
  Permitted device types and safety measures are clearly defined.
  
• Monitoring and reporting:
  Monitoring functions control device health and activities; suspicious processes are efficiently detected.
  
• Automation:
  Automatic rules (e.g. deletion of non-compliant devices) streamline management.

This protects data and resources from unauthorized use and increases the efficiency of device management.

Conditional Access allows you to fine-tune access conditions for resources, ensuring compliance with privacy regulations and protecting sensitive data.

When it comes to password protection, robust policies and procedures are essential. The ENTRA ID policy for Microsoft Authenticator provides additional security options such as number matching in push notifications, as well as the display of the requesting application and location to better understand each request.

• PhinIT | Article – Conditional Access