License comparison

Microsoft 365 License Comparison

Compares Microsoft 365 plans by desktop apps, mail, Teams, SharePoint, Copilot eligibility, security, Power Platform and additional services.

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Comparison matrix

15 of 15 plans match the current filters. 4 columns are selected.

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Lowest-cost entry Microsoft 365 Business Basic

5.20 € / user / month

Business Microsoft 365 Business Standard

10.80 € / user / month

Business Microsoft 365 Business Premium

19.10 € / user / month

Microsoft 365 Enterprise Microsoft 365 E3

34.90 € / user / month

Feature Microsoft 365 Business Basic 5.20 € Microsoft 365 Business Standard 10.80 € Microsoft 365 Business Premium 19.10 € Microsoft 365 E3 34.90 €
Apps & Office
Office Web Apps Word, Excel, PowerPoint and other Office web features in the browser. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Desktop Apps Installable Microsoft 365 Apps for Windows and Mac. No Not included. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Shared Computer Activation Important for terminal servers, RDS, AVD or shared devices. No Not included. Add-on To be planned as an add-on or separate service. Yes Included in the plan. Yes Included in the plan.
Forms, Bookings, Stream Additional productivity and media features. Partial Partially included or usable with restrictions. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Email & calendar
Exchange Online Mailbox Primary Exchange Online mailbox for business mail and Copilot scenarios. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Archiving / retention path Archive and retention path for mailbox and compliance scenarios. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Yes Included in the plan.
Collaboration
Teams Chat & Meetings Teams functionality for chat, meetings and collaboration. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Audio Conferencing Dial-in to Teams meetings by phone. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service.
Teams Phone / Phone System Cloud PBX features such as call forwarding, call queues and auto attendants. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service.
PSTN / Calling Plan External telephony via Microsoft Calling Plan or a provider connection. Add-on PSTN must be planned separately: Calling Plan, Operator Connect, Direct Routing or Shared Calling. Add-on PSTN must be planned separately: Calling Plan, Operator Connect, Direct Routing or Shared Calling. Add-on PSTN must be planned separately: Calling Plan, Operator Connect, Direct Routing or Shared Calling. Add-on PSTN must be planned separately: Calling Plan, Operator Connect, Direct Routing or Shared Calling.
Files & storage
OneDrive for Business Personal cloud storage and a key prerequisite for many Copilot and file scenarios. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
SharePoint / Teams files Team sites, document libraries and Teams file storage. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
SharePoint tenant storage In Microsoft 365 typically a 1 TB tenant base plus additional storage per license; add-on storage is available separately. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Security, identity & devices
Intune device management Endpoint and mobile device management. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Yes Included in the plan. Yes Included in the plan.
Defender / Threat Protection Microsoft Defender paths for Office, Endpoint or suite coverage per plan. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Yes Included in the plan. Yes Included in the plan.
Entra ID P1 Basic identity and access features such as a Conditional Access path. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Yes Included in the plan. Add-on To be planned as an add-on or separate service.
Entra ID P2 Advanced identity governance and risk features. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service.
Purview / compliance path Compliance, eDiscovery, Information Protection and retention paths. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Partial Partially included or usable with restrictions.
Windows Enterprise rights Windows Enterprise / Windows rights as part of Microsoft 365 Enterprise. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Yes Included in the plan.
Power Platform & Analytics
Power Apps seeded M365-seeded use for the Microsoft 365 context and standard connectors. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Power Automate seeded Automations in the Microsoft 365 context with standard connectors. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Premium / Custom Connectors Premium and custom connectors and on-premises gateways usually require standalone Power Platform licenses. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service.
Dataverse for custom apps Full Dataverse use for custom apps is not automatically covered by M365-seeded rights. Partial Partially included or usable with restrictions. Partial Partially included or usable with restrictions. Partial Partially included or usable with restrictions. Partial Partially included or usable with restrictions.
Power BI Pro / Analytics Power BI Pro or analytics rights per suite. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service.
AI, Copilot & additional services
Microsoft 365 Copilot Chat Web-grounded Copilot Chat for eligible Entra accounts. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Microsoft 365 Copilot Add-on Full Microsoft 365 Copilot experiences require a Copilot license in addition to a suitable base license. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service. Add-on To be planned as an add-on or separate service.
Security Copilot / E5 security path Check Security Copilot and E5 security paths separately according to current packaging information. No Not included. No Not included. No Not included. No Not included.
Purchasing and service notes
Business 300-seat limit Business SKUs are typically modeled for up to 300 users. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. No No Business 300-seat limit modeled in this plan.
Monthly term / flexibility Monthly or annual terms depend on SKU, channel and market. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan. Yes Included in the plan.
Frontline context Frontline plans are intended for suitable frontline usage scenarios. No Not included. No Not included. No Not included. No Not included.

Filtered plans

License cards

The cards show quick labels, price assumptions and important footnotes per license.

Frontline

Microsoft 365 F1

1.90 € / user / month · max. 500,000 users

  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • Frontline
  • Light frontline path without a classic mailbox in the model.
  • Usually not suitable for knowledge workers.
Exchange

Exchange Online Plan 1

3.50 € / user / month · max. 500,000 users

  • Copilot base
  • Check Power Platform pitfall
Business

Microsoft 365 Business Basic

5.20 € / user / month · max. 300 users

  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • 300-seat limit
  • No desktop apps; a good web/mail/Teams entry point.
  • Business SKU: observe the 300-seat limit.
Exchange

Exchange Online Plan 2

6.90 € / user / month · max. 500,000 users

  • Copilot base
  • Strong security path
  • Check Power Platform pitfall
Frontline

Microsoft 365 F3

6.90 € / user / month · max. 500,000 users

  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • Frontline
  • Frontline with mail, Teams and file path.
  • Check frontline usage terms and device/shift context.
Frontline

Office 365 F3

6.90 € / user / month · max. 500,000 users

  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • Frontline
  • Office frontline path with mail, Teams and web apps.
  • Check CSP/channel availability.
Business

Microsoft 365 Apps for Business

8.25 € / user / month · max. 300 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Check Power Platform pitfall
  • 300-seat limit
Office Enterprise

Office 365 E1

8.70 € / user / month · max. 500,000 users

  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • Enterprise web worker path without desktop apps.
  • Security/device features mostly via add-on or suite change.
Business

Microsoft 365 Business Standard

10.80 € / user / month · max. 300 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • 300-seat limit
  • Desktop apps included; classic SMB productivity foundation.
  • Security and device management usually only become robust with Business Premium or add-ons.
Enterprise

Microsoft 365 Apps for Enterprise

13.20 € / user / month · max. 500,000 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Check Power Platform pitfall
Business

Microsoft 365 Business Premium

19.10 € / user / month · max. 300 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • 300-seat limit
  • Strong SMB security and device management path with desktop apps.
  • Business SKU: observe the 300-seat limit.
Office Enterprise

Office 365 E3

23.20 € / user / month · max. 500,000 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • Enterprise desktop apps and archive path included.
  • Windows/device management features are more of a Microsoft 365 E3/E5 path.
Microsoft 365 Enterprise

Microsoft 365 E3

34.90 € / user / month · max. 500,000 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Telephony via add-on
  • Check Power Platform pitfall
  • Enterprise productivity plus Windows/Intune baseline.
  • Security add-ons may still be needed depending on the target design.
Office Enterprise

Office 365 E5

38.40 € / user / month · max. 500,000 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Phone System included
  • Check Power Platform pitfall
  • Office E5 path with analytics, audio conferencing and Phone System rights.
  • Endpoint/Windows management must still be assessed separately from the Microsoft 365 E5 path.
Microsoft 365 Enterprise

Microsoft 365 E5

57.00 € / user / month · max. 500,000 users

  • Desktop Apps
  • Copilot base
  • Strong security path
  • Phone System included
  • Check Power Platform pitfall
  • Strongest modeled suite path for security, compliance, analytics and Phone System.
  • Regularly check Security Copilot/packaging details against Microsoft licensing news.

Important licensing notes

  • Prices are reference values from the migrated m365lic catalog and must be checked against current Microsoft/CSP price lists before creating an offer.
  • Feature status reflects licensing logic, not tenant configuration. Policies, rollout, region and tenant settings can still restrict features.
  • Copilot Chat is not the same as Microsoft 365 Copilot. Full Microsoft 365 Copilot experiences require a separate Copilot license and technical prerequisites.
  • Power Platform seeded rights cover standard Microsoft 365 scenarios; premium connectors, custom connectors, on-premises gateways and production Dataverse apps must be checked separately.
  • Teams Phone requires Phone System rights and, for external telephony, additional PSTN options such as Calling Plan, Operator Connect, Direct Routing or Shared Calling.

Sources

The matrix combines Microsoft guardrails with the migrated m365lic price catalog. Please verify prices and availability before ordering.

Show sources

PhinIT | Andreas Hepp

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